05- FUNDRAISING – BLOCK PARTY 2025-2026 (Friday – April 17th)

The Block Party PALS make possible one of St Cyril's most fun events of the year where students, parents, and staff come together to celebrate what makes this school special. General Position Overview: Block Party Chairpersons - The chairpersons will have the opportunity to help design the event, splitting the efforts of coordination between the parish and community to ensure a successful event. Block Party Head Bartender Coordinator - This person plans and oversees all aspects of the adult beverage distribution prior to and during the event. Block Party Cake Walk Coordinator - This PAL plans and oversees all aspects of the cake walk prior to and during the event. Block Party Carnival Games Coordinators - This position plans and oversees all aspects of the carnival games prior to and during the event. Block Party Field Equipment Coordinator - This PAL will organize all inflatable rentals and will coordinate the necessary volunteers for rentals. Block Party Set-up Coordinator - This PAL plans and oversees all aspects of the set-up prior to the event. Block Party Clean-up Coordinator - This person plans and oversees all aspects of teardown and clean-up after the event. Block Party Marketing Coordinator - This position is primarily responsible for collecting and distributing information about the block party. Block Party Sugar Shack Coordinator - Responsible for directing all activities leading up to and during the Block Party regarding sweet treats and small novelty items. Block Party Solicitation of Sponsorships - This person will engage with, track, and manage sponsorship opportunities that supports the Block Party. Block Party - The Crew - The Crew is a serious of positions that work under their respective coordinator to support the event with assistance in planning and running their stations during the event. Block Party positions include: Bartenders, Carnival Game Workers, Food Prep Assistants, Grill Persons, Vendors, Kitchen Clean-up, Sugar Shack Assistants, Saturday Deep Cleaning Crew, Set-up, Tear Down, and General Crew.

Name	Task/Slot	Date & Time
Rocio Zarate	Block Party – Cake Walk Coordinator
Maria Almada	Block Party – The Crew – Food Prep Assistants
Verenice ROSETE	Block Party – The Crew – Food Prep Assistants
Nadia Salcido	Block Party – The Crew – Sugar Shack Assistants
Jesus Antonio Lopez Anaya	Block Party – The Crew – Sugar Shack Assistants
Dunia Monge	Block Party – The Crew – Food Stand – Vendors
Lourdes Ramirez	Block Party – The Crew – Food Stand – Vendors
ANA KARINA FELIX MARTINEZ	Block Party – The Crew – Carnival Games Workers
KARLA CUEVAS	Block Party – Carnival Games Coordinators
Lissette Gonzalez	Block Party – The Crew – Food Stand – Kitchen Clean Up Crew
Lissette Gonzalez	Block Party – The Crew – Set Up
Marissa Gomez	Block Party – The Crew – Carnival Games Workers
elizabeth meza	Block Party – Coordinator – Sugar Shack
Curtis Johnson	Block Party – Head Bartender Coordinator
Jazmín Flores	Block Party – The Crew – Food Stand – Kitchen Clean Up Crew
Nizigiyimana Venerando	Block Party – The Crew – Food Stand – Vendors
John Lopez	Block Party – The Crew – Set Up
Maria Dabdoub	Block Party – The Crew – Food Stand – Grill Persons
Danielle Rhine	Block Party – The Crew – Carnival Games Workers
Mark Smith	Block Party – The Crew – Carnival Games Workers
Mark Smith	Block Party – The Crew – Set Up
Mark Smith	Block Party – The Crew – Tear Down
Mark Smith	Block Party – The Crew – General Crew
Krista DeAngelis	Block Party – The Crew – Bartenders
claudia spooner	Block Party – The Crew – Bartenders
Edgardo Figueroa	Block Party – The Crew – Food Stand – Grill Persons
Arlette Nininahazwe	Block Party – Clean Up Coordinator
Krystal Popov	Block Party – Marketing Coordinator
Lucia Cardenas	Block Party – Carnival Games Coordinators
Nathan Leonardo	Block Party – The Crew – Tear Down
Nathan Leonardo	Block Party – The Crew – General Crew
Suzette Leonardo	Block Party – The Crew – Tear Down
Suzette Leonardo	Block Party – The Crew – General Crew
David Bullard	Block Party – Talent Show Coordinator
Amanda Jones	Block Party – The Crew – Set Up
Analy Vazquez	Block Party – Food Coordinator
Lydia Kennedy	Block Party – Chairpersons
Rocio Lizarraga	Block Party – Field Equipment Coordinator
anahid garciainda	Block Party – Set Up Coordinator

Task Name	Categories	Filled
Block Party – Chairpersons details Task Description × Position Description: The Chairpersons will have the opportunity to help design the event. One Chairperson will coordinate with the parish community. Events may include the food, games, Sugar Shack, DJ/Cake Walk and other activities for the school and parish community. The two chairpersons will report to the PALS Vice President and work together to complete and planning. See the PALS Handbook for more information. MUST RECEIVE A CREDIT HISTORY CHECK THROUGH THE DIOCESE OF TUCSON Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible.	Full Commitment - Chairpersons	1/2
Block Party – Head Bartender Coordinator details Task Description × Position Description: Coordinators will be under the direction of the Block Party Chairpersons. Attandance is required at all planning meetings and must attend the event Instruct the bartender crew on their duties Take bartender server training three months prior to event Come up with special drink that matches event theme Order bar area supplies, cups, napkins, ice Order the bar and bar furniture Solicit bar donations from school families or local companies Set bar prices and send information to marketing coordinator for event signage Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coodinator - Head Bartender*	1/1
Block Party – Cake Walk Coordinator details Task Description × Position Description: Coordinators will be under the direction of the Block Party Chairpersons. Attendance is required at all planning meetings and must attend the event. Instruct any volunteers working with you on their duties. Update flyer information with requests for cake donations from specific grade groups Create and laminate 1-30 numbers and set up on event day Run cake walk on event day and coordinate with DJ Place names of winners on cakes to pick up at end of night Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Cake Walk*	1/1
Block Party – Carnival Games Coordinators details Task Description × Position Description: Coordinators will be under the direction of the Block Party Chairpersons. Attendance is required at all planning meetings and must attend the event. Instruct any volunteers working with you on their duties Design, build and run carnival games Reserve a clown and face painting skills and balloon creations Obtain prizes through donations or purchase Set up and clean up from the event Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Carnival Games*	2/2
Block Party – Field Equipment Coordinator details Task Description × Position Description: The Equipment Coordinator organizes all inflatable rentals and will coordinate the necessary volunteers for rentals. The Coordinator must be available for the entire event which includes set up and tear down. Instruct volunteers on their duties Obtain quotes and confirmation from Jumpmaxx or inflatable company Liaison to receive and direct Jumpmaxx of placement of inflatables on field Responsible to ensure that field games are taken care of and kept in excellent condition Contact Salpointe student volunteer coordinator in January to inform them of upcoming events. Ask event to be posted to their system by a specific date. Work with high school students receiving service hours to operate each inflatable and ensure safety and proper use of inflatables Responsible for coordination during and after event for pick-up of inflatables and stay on the field with Jumpmaxx until all inflatables are gone Order five to six industrial lights and work with company to set up on field in specific areas. Test lights and turn on during event and turn the lights off after event. Coordinate for pick up Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Field Equipment	1/1
Block Party – Food Coordinator details Task Description × Position Description: Is responsible for creating a menu of various food items to sell at the event. Create an estimate and purchase all food items along with other items needed for the sale. Works along side Coordinator Assistants to prepare meals. Is responsible to help keep the food stand stocked and in top shape during the event as well. Instruct the Food Prep Assistants and all Food Stand PALS on their duties Plan the menu and pricing Send information to marketing coordinator for event signage Purchase, prep and cook food Provide food information to Chairs for food permit Coordinator with Food crew Required to attend all planning meetings Count tickets at end of night and provide final count to Chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Food*	1/1
Block Party – Talent Show Coordinator details Task Description × Position Description: Instruct all volunteers working with you of their duties Create the flyer to solicit talent Coordinate and follow up with students for assigned slots and music needs Create judge form and secure three judges Announce acts and emcee the event and all entertainment acts Obtain award prizes and coordinate free dress slips with the principal Work with school sound engineer for training and assistance and equipment Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full commitment - Coordinator - Talent Show*	1/1
Block Party – Set Up Coordinator details Task Description × Position Description: Instruct Set Up Crew of their duties Report after student drop off to the event and coordinate with your set up crew to work with all coordinators Put up banners and signs Set up booths, tables, chairs, bar furniture, signs Assist other coordinators as needed Required to attend all planning meetings Hours Required: Daytime availability a few days prior to the event. Remain for the event until excused by the Chairpersons.	Full Commitment - Coordinator - Set Up	1/1
05- FUNDRAISING – BLOCK PARTY 2025-2026 (Friday – April 17th)
05- FUNDRAISING – BLOCK PARTY 2025-2026 (Friday – April 17th)
Block Party – Clean Up Coordinator details Task Description × Position Description: Instruct any volunteers working with you of their duties Arrive 30 minutes before event starts and ensure bathrooms are cleaned and stocked through out event Empty trash cans placed throughout the school Clean up and take down tables, chairs, signs Clean all areas and restore school furniture back to proper placing Required to attend all planning meetings Hours Required: Daytime availability a few days prior to the event. Remain for the event until excused by the Chairpersons.	Full Commitment - Coordinator - Clean Up	1/1
Block Party – Marketing Coordinator details Task Description × Position Description: Work with each coordinator to update their flyer information needs Design all marketing materials, flyers, digital and print needed to share with school families and parish community Coordinate with printing company to create large Count Down Banner, Sponsor Banners, and signs for each event needs and pricing Responsible for changing out numbers daily on count down banners Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Marketing	1/1
Block Party – Coordinator – Sugar Shack details Task Description × Position Description: Coordinators will be under the direction of the Block Party Chairpersons. Attendance is required at all planning meetings and must attend the entire event. Inform Sugar Shack Assistants of their duties Create fun and attractive booth that sells sweets, treats, and small items Solicit sweets and treats from local businesses Purchase and make sweets and treats Purchase small novelty items Plan the menu and pricing and send information to marketing to create poster Required to attend all planning meetings Count tickets at end of night and provide final count to chairpersons Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full Commitment - Coordinator - Sugar Shack*	1/1
05- FUNDRAISING – BLOCK PARTY 2025-2026 (Friday – April 17th)
05- FUNDRAISING – BLOCK PARTY 2025-2026 (Friday – April 17th)
Block Party – Solicitation of Sponsorships details Task Description × Position Description: The coordinators will be under the direction of the Block Party Chairpersons. Attendance is required at all planning meetings and must attend the event. Create google form of sponsors to contact Create sponsor tiers and benefits letter Solicit and track sponsor responses and levels to Marketing Coordinator to print banners with business logos Work with Principal on placement of banners at school Required to attend all planning meetings and additional sponsorship meetings that may begin in January Hours Required: Daytime availability during the weeks prior to the event is necessary and must be very flexible. Must be present for the entire event.	Full commitment - Coordinator - Solicitation of Sponsorships*	0/1
Block Party – The Crew – Bartenders details Task Description × Position Description: Communicate with the Bartender Coordinator Follow the instructions of your Coordinator Hours Required: Daytime availability during the day of the event. Must be present for the entire event.	One-half Commitment - The Crew - Bartenders	2/2
Block Party – The Crew – Carnival Games Workers details Task Description × Position Description: Communicate with the Carnival Games Coordinator Follow the instructions of your Coordinator Hours Required: Daytime availability during the day of the event. Must be present for the entire event.	One-half Commitment - The Crew - Carnival Games Workers	4/4
Block Party – The Crew – Food Prep Assistants details Task Description × Position Description: In advance of the event, supports the Food Coordinator as directed. Works along with the Food Coordinator on the day prior to the event to help prepare items to be sold at the Block Party event. Helps with cleaning and washing of items used in the preparation of the meals. On the day of the event, helps with finalizing prep items and helps set up the food stand area at the event site.	Full Commitments - Food Prep Assistants	2/2
Block Party – The Crew – Food Stand – Grill Persons details Task Description × Position Description: Follows the Food Coordinator as directed. Heat/Cook food items on site depending on what is on the menu	One-half commitment - The Crew - Food Stand Grill Persons	2/2
Block Party – The Crew – Food Stand – Vendors details Task Description × Position Description: Follows the Food Coordinator as directed. Works the food stand, fulfills the patrons orders as they arrive.	One-half commitment - The Crew - Food Stand Vendors	3/3
Block Party – The Crew – Food Stand – Kitchen Clean Up Crew details Task Description × Position Description: Follows the Food Coordinator as directed. Helps bring in items from the event site to the kitchen. Puts away leftover items, washes any pans, pots and other items used from the kitchen. Helps leave the kitchen clean and in good order. Works after the event until completed.	One-half Commitment - The Crew - Food Stand - Kitchen Clean Up	2/2
Block Party – The Crew – Sugar Shack Assistants details Task Description × Position Description: Communicate with the Sugar Shack Coordinator Follow the instructions of your Coordinator Hours Required: Daytime availability during the day of the event. Must be present for the entire event.	One-half Commitment - The Crew - Sugar Shack Assistants	2/2
Block Party – The Crew – Saturday Deep Cleaning details Task Description × Position Description: Deep cleaning crew members will be assigned by the Chairpersons on specific clean up jobs that must be completed on Saturday after the event to return the facility to pre-event condition. The cre will report to the school facilities manager. Hours Required: Full day on the Saturday after the Block Party.	One-quarter Commitment - The Crew - Saturday Deep Cleaning	0/6
Block Party – The Crew – Set Up details Task Description × Position Description: Communicate with the Set Up Coordinator in advance of the event Follow the instructions of your Coordinator Hours Required: Daytime availability during the day of the event. Must be present for the entire event.	One-quarter commitment - The Crew - Set Up	4/4
Block Party – The Crew – Tear Down details Task Description × Position Description: Check in and out with the Clean Up Coordinator. Your assistance will ensure a clean and organized event site after the event. This will include dismantling of decorations, properly folding and stacking chairs, properly folding and stacking tables, packing supplies, removing trash, sweeping, and spraying down spills. Also, items will need to be packed away and moving equipment to the appropriate places. Additional duties may be required. Wear appropriate attire (closed toe shoes and clothing you don't mind getting dirty). Hours Required: 3 - 4 hours after the Block Party closes.	One-quarter Commitment - The Crew - Tear Down	3/6
Block Party – The Crew – General Crew details Task Description × Position Description: General crew members check in and out with one of the Chairpersons. Events will include food, games, and activities for St. Cyril community. General crew members will help set up, work with various event centers, and clean up after the event. Hours Required: Full day on day of event	One-quarter Commitment - The Crew - General Crew	3/20